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4 Things You Can Do to Manage Printing Costs

30 December 2016

Ashley Gray

As your business grows, so does the number of printers that you own. This increase in the number of office printers often results in spiraling printing costs due to the large volume of documents that have to be printed on a daily basis. However, there are ways to keep printing costs in a busy office environment manageable. This article discusses some of the ways through which you can save on printing costs by acquiring standalone printer-management software.

Print Quotas

Print-management software can allow you to set limits on the number of pages that each user of your office printers can print within a set timeframe, such as each month. Such a feature can enable your employees to be selective about what they print so that their quota doesn't run out before they can receive the next quota. This self-regulation will translate into manageable printing costs because wastefulness will be minimised by each user of your printers.

Draft-Mode Printing

Print-management software can also allow you to use the draft-mode setting when you are printing office documents. Such a mode allows you to tweak the printer settings in order to get the perfect balance between attaining acceptable quality prints while using the least amount of ink for each print. In this way, you will be able to keep toner use at a bare minimum during all printing jobs.

Preflight Previews

Some print-management software packages have a preflight preview feature that is capable of pointing out errors that you missed as you reviewed a document before you print that document. Such a feature enables you to perform last-minute corrections so that you avoid printing multiple copies of the document that you dump due to the errors that you discovered once the documents had been printed. This feature can save you a lot of ink and paper over time.

Use Different Types of Paper

You should also procure different kinds of paper for your printing needs. You can then programme the print-management software to use the lower-quality paper for all the printing jobs that will be used within your business. Prints that are going to be sent to clients can be handled using higher-quality paper. In this way, the cost of paper will go down since you won't be using expensive paper for all your office printing needs.

Ask office printer sales providers for information about the different printer-management software packages available. That expert will guide you about the best option that will enable you to manage your office printers in the most cost-effective way.

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